Grouping of inventory items based on amount of usage, value (cost times quantity on hand), and unit cost. "A" represents an item that is used frequently, has a high value, or a high cost. "B" represents an item that is used moderately, has moderate value, or moderate unit cost. "C" represents an item that is used infrequently, has low value, or low unit cost.
Created in Firstwave to document a task performed while working to resolve a case. Activities and cases can be created and viewed from MyNaviLine by a customer with the proper authority.
Accounts payable. Created when an invoice for goods or services is submitted by a vendor and processed against a PO. The encumbrance is liquidated and accounts payable transaction is created.
SunGard Public Sector software program, such Cash Receipts or Building Permits.
Individual who is responsible for controlling access to a specific application.
American Standard Code for Information Interchange. Set of numeric codes that represent text and are read by computers. For example, the ASCII code for "M" is 77. Text editors and word processors are usually capable of saving data in ASCII format, although ASCII format is not usually the default storage format.
Support issue reported by a SunGard Public Sector customer. The case stays open until resolution is reached. Cases can be created and viewed from MyNaviLine by a customer with the proper authority.
Manufacturer of business intelligence software, including Impromptu, which works with SunGard Public Sector's catalogs to form QRep Reporting.
Line at the bottom of the screen that allows you to work directly with the iSeries. You use the command line to view a spooled file or call a program.
Document Management Services. SunGard Public Sector's DMS uses Microsoft Word's merge feature to create documents from your data.
SunGard Public Sector's DMS uses Microsoft Word's merge feature to create documents from your data.
Function on GMBA screens that allows you to view the history of transactions that are sent to GMBA from other SunGard Public Sector software applications. Drill-down allows you to “backtrack” to the original application and view information that does not display in GMBA.
A reduction of the budgetary account for goods or services that have not yet been provided. The encumbrance is created, and the pre-encumbrance is liquidated when the PO is complete. The encumbrance is a commitment of funds while the pre-encumbrance is an allocation of funds.
Encumbrance accounting sets money aside (encumbers it) in a reserved account to pay for purchase order transactions. That portion of the expenditure account's budget is encumbered and is not available to pay other obligations. When you process a payment for an encumbered purchase order, GMBA deducts (liquidates) the appropriate amount from the encumbrance and makes the entries to the appropriate accounts.
Rolling over open purchase order encumbrances from the closing year to the new year.
Encumbrance transactions set aside money to pay future obligations. Encumbrance liquidation transactions remove encumbrances once the obligation is paid.
Created when an invoice for goods or services is submitted by a vendor and processed against a PO. The encumbrance is liquidated, and the expense or accounts payable transaction is created.
Customer Relationship Management (CRM) system used by SunGard Public Sector to maintain information about customers, products, and support cases.
Free on board. Determines who is responsible for the cost and risk of shipping. For example, “FOB destination” indicates that the seller is responsible for the shipment until it reaches its destination.
Determines who is responsible for the cost and risk of shipping. For example, “FOB destination” indicates that the seller is responsible for the shipment until it reaches its destination.
SunGard Public Sector options that allow you to perform actions in the software application. You can set up user security for each function.
Geographic information system
General ledger. The general ledger contains the record of all account entries.
Government Management and Budgetary Accounting. SunGard Public Sector's general ledger application for the public sector.
Graphical user interface. SunGard Public Sector's GUI applications provide a Windows-like look and feel with buttons and drop-down menus that you can click with your mouse.
Canadian Harmonized Sales Tax program. Revenue Canada provides rebates for qualified Canadian organizations.
SunGard Public Sector Users' Group. An organization of software users dedicated to application enhancement and education of its members.
SunGard Public Sector's application progam interface that provides the connection between SunGard Public Sector applications and a third-party scanning programming. See imaging.
The ability to scan documents and store them online. The scanned image can be attached to an account or record for everyone to view. GMBA works with third-party imaging applications to store scanned documents. See IMAGEAPI.
A product of the Cognos Corporation used by SunGard Public Sector's QRep application to provide flexible reporting capabilities.
Consumables that are tracked and disbursed by your organization.
Bill from a vendor submitted to your organization for payment for goods or services. Invoices are processed against the PO with which the item was purchased. When you process an invoice, the encumbrance is liquidated and an accounts payable transaction is created.
IBM's application server, formerly known as the AS/400.
Specific task the iSeries performs, such as printing a file or running a program.
Selling an asset or a type of valuation process.
Group of related information or procedures within SunGard Public Sector software applications.
SunGard Public Sector application that allows you to control who uses applications, menus, functions, and sub-functions.
Notes and messages you can attach to accounts, projects, budgets, and vendors. In GMBA, miscellaneous information is represented by four-character codes, such as CNSD, which might represent construction start dates. You can run queries on miscellaneous information codes to create reports for different types of information.
Secured area of SunGard Public Sector’s web site that allows you to create new support logs, check the status of an existing support log, search for solutions to a problem, and e-mail customer support.
Optical Character Recognition. OCR programs are used with scanners to enter text into the computer when there is a hard-copy version. A page of text scanned with OCR does not read as a graphics file the way other scanned images do. It can be edited and formatted just like any other text file.
OCR programs are used with scanners to enter text into the computer when there is a hard-copy version. A page of text scanned with OCR does not read as a graphics file the way other scanned images do. It can be edited and formatted just like any other text file.
A group of jobs waiting to output to a device, such as a printer.
Feature that allows SunGard Public Sector employees to log on to your computer and fix or diagnose problems. A detailed record is created for each session, allowing you to view information about a specific pass-through session.
Product change request. SunGard Public Sector employees create a PCR in Firstwave when they determine that a programming change is required for a product.
Allocation of funds for an expenditure. A pre-encumbrance represents an intention to spend funds rather than an obligation, which occurs when a contract is signed or a purchase order is issued. When the PO is created, the pre-encumbrance is liquidated and replaced with an encumbrance.
PCR. SunGard Public Sector employees create a PCR in Firstwave when they determine that a programming change is required for a product.
Program temporary fix. Used to repair problems or bugs. You install PTFs from a tape you receive from SunGard Public Sector's Distributions department.
A document submitted to a vendor for goods or services. A PO can be generated from an approved requisition or created without one.
User profile that SunGard Public Sector personnel use to assist with software-related problems on your system.
SunGard Public Sector product that allows you to query data and create sophisticated reports. SunGard Public Sector's catalogs and the Cognos Impromptu application work together to provide flexible QRep Reporting.
Security Officer user profile. This is usually your information services officer.
IBM tool that allows you to obtain information from the iSeries database. You can select, arrange, and present information in the form of a report.
Third-party application used with SunGard Public Sector's imaging interface.
Written acknowledgment of goods or services delivered. Indicates an item has been delivered to your organization. When you receive an item, you must process it against the PO you used to purchase it.
A request for goods or services. When the requisition is approved, PI creates a pre-encumbrance to allocate the funds needed to pay for the item.
Part of a payment your organization withholds to ensure that a contract is completed. Retainage usually applies to construction contracts. To track retainage amounts, you must set up a retainage reserved account in the "Reserved accounts" section of System Control.
Returned materials authorization. Some vendors require you to contact them and obtain an RMA number before they accept any returned merchandise.
Paying a vendor less than the amount on the receipt because of damaged merchandise, etc.
iSeries file used to store data temporarily for later processing. Many reports print to your spool file, where you can review them before sending them to the printer.
Function that performs operations on other functions or menu options. Your security officer can grant authority to specific functions and sub-functions.
Tasks that are waiting for processing by the iSeries.
Feature to help customize the list of selectable items on a screen to meet your specific needs.
Individual who controls security across all SunGard Public Sector applications.
IBM's application server, formerly known as the AS/400 and the iSeries.
iSeries environment used to test a new release of SunGard Public Sector software. It may include all of your application libraries or only those libraries you select.
Processes transaction amounts against budgets and reflects them in account balances. Transactions post to the accounts when you perform journal processing.
Category of related personnel who work with the system. Security to functions and menus can be assigned by user group.