IRS form for reporting brokerage and barter exchange transactions.
IRS form for reporting unemployment, tax credits, grants, and withholding.
IRS form for reporting interest income.
IRS form for reporting non-employee payments for services, rent, or royalties that are not subject to withholding.
IRS form for reporting distribution from pensions, annuities, retirement, profit-sharing, IRAs, and insurance.
IRS form for reporting real estate transactions.
Each GMBA account number is a unique combination of 14 digits, preceded by an automatic fiscal year prefix. The 14-digit number is divided into seven segments of one, two, or three digits, for example: 2007 001-1050-54.21-01. The fiscal year prefix does not always display.
AP transactions are sometimes called invoice transactions. They are used to process invoices for goods and services. Represented on screens and reports by the code "AP."
Automatic clearing house. Network of financial institutions that provide electronic payment processing. See EFT.
Created to document a task performed while working to resolve a case. Activities and cases can be created and viewed from MyNaviLine by a customer with the proper authority.
AJ transactions make corrections to revenue, expenditure, and balance sheet accounts after transactions are updated. Represented on screens and reports by the code "AJ."
Adjusting journal transaction. AJ transactions make corrections to revenue, expenditure, and balance sheet accounts after transactions are updated. Represented on screens and reports by the code "AJ."
Accounts payable transaction. Sometimes called invoice transactions, they are used to process invoices for goods and services. Represented on screens and reports by the code "AP."
American Standard Code for Information Interchange. Set of numeric codes that represent text and are read by computers. For example, the ASCII code for "M" is 77. Text editors and word processors are usually capable of saving data in ASCII format, although ASCII format is not usually the default storage format.
Network of financial institutions that provide electronic payment processing. See EFT.
Budget adjustment transaction. BA transactions revise the budgets for expenditure and revenue accounts. Represented on screens and reports by the code "BA."
Report that shows account balances for asset, liability, and equity accounts. Generally created at period-end or year-end. At year end, the balance sheet can be "rolled over" to create beginning balances for each balance sheet account.
BA transactions revise the budgets for expenditure and revenue accounts. Represented on screens and reports by the code "BA."
Committee on Accounting, Auditing and Finance. Recommends best practices for effective government finance operations.
Support issue reported by a SunGard Public Sector customer. The case stays open until resolution is reached. Cases can be created and viewed from MyNaviLine by a customer with the proper authority.
Records money paid to your organization, which might consist of cash, checks, or money orders. Cash receipt transactions are represented on screens and reports by the code "CR."
A list of ledger account names and associated numbers arranged in the order in which they normally appear in the financial statements. The chart of accounts is customarily arranged in the following order: assets, liabilities, revenue, and expenses.
Chart of accounts. A list of ledger account names and associated numbers arranged in the order in which they normally appear in the financial statements. The chart of accounts is customarily arranged in the following order: assets, liabilities, revenue, and expenses.
Manufacturer of business intellegence software including Impromptu, which works with SunGard Public Sector's catalogs to form QRep Reporting.
Cash receipt transaction. Records money paid to your organization, which might consist of cash, checks, or money orders. Cash receipt transactions are represented on screens and reports by the code "CR."
An accounting entry that either decreases assets or increases liabilities.
An accounting entry that results in either an increase in assets or a decrease in liabilities or net worth.
To make a payment, such as creating checks for payables.
Document Management Services. SunGard Public Sector's DMS uses Microsoft Word's merge feature to create documents from your data.
SunGard Public Sector's DMS uses Microsoft Word's merge feature to create documents from your data.
Standard form of accounting where debits must equal credits. When you work with most types of transactions, you enter only one side of the transaction, either a debit or a credit. GMBA automatically creates the offsetting debit or credit in the appropriate account.
Function on GMBA screens that allows you to view the history of transactions that are sent to GMBA from other SunGard Public Sector software applications. Drill down allows you to “backtrack” to the original application and view information that does not display in GMBA.
Due to/due from accounting lets you use one fund to pay another fund's obligations by tracking which fund owes another fund and which fund the money is due to.
Expenditure Approval Listing. When you print this report, GMBA selects all open payables that are due on or before the date you specify and not on hold. The payables on this list are used for printing checks.
Electronic fund transfer. Sometimes referred to as ACH.
Encumbrance transaction. Encumbrance transactions set aside money to pay future obligations. Encumbrance liquidation transactions remove encumbrances once the obligation is paid.
Encumbrance accounting sets money aside (encumbers it) in a reserved account to pay for purchase order transactions. That portion of the expenditure account's budget is encumbered and is not available to pay other obligations. When you process a payment for an encumbered purchase order, GMBA deducts (liquidates) the appropriate amount from the encumbrance and makes the entries to the appropriate accounts.
Rolling over open purchase order encumbrances from the closing year to the new year.
Encumbrance transactions set aside money to pay future obligations. Encumbrance liquidation transactions remove encumbrances once the obligation is paid.
When you print this report, GMBA selects all open payables that are due on or before the date you specify and not on hold. The payables on this list are used for printing checks.
Free on board. Determines who is responsible for the cost and risk of shipping. For example, “FOB destination” indicates that the seller is responsible for the shipment until it reaches its destination.
Determines who is responsible for the cost and risk of shipping. For example, “FOB destination” indicates that the seller is responsible for the shipment until it reaches its destination.
Method of accounting used by non-profit organizations. Each fund is a separate entity with a self-balancing set of accounts consisting of assets, liabilities, and fund balances.
Governmental Accounting, Auditing and Financial Reporting. Publication that provides information about public sector accounting as defined by the Government Finance Officers Association's (GFOA).
Government Accounting Standards Board. The GASB is a nonprofit organization responsible for establishing and improving accounting and financial reporting standards for governmental units.
Statement issued by Governmental Accounting Standards Board. Statement 34 establishes financial reporting standards for state and local governments in the U.S.
A record of all account entries.
Government Finance Officers Association. Professional association of governmental finance employees from the United States and Canada dedicated to education and promotion of developments in their field.
General ledger. The general ledger contains the record of all account entries.
Government Management and Budgetary Accounting. SunGard Public Sector's general ledger application for the public sector.
Canadian Goods and Services tax program. Rebate program offered by Revenue Canada for qualified Canadian organizations.
Graphical user interface. SunGard Public Sector's GUI applications provide a Windows-like look and feel with buttons and drop-down menus that you can click with your mouse.
Canadian Harmonized Sales Tax program. Revenue Canada provides rebates for qualified Canadian orgnaizations.
HTE Users' Group. An organization of software users dedicated to application enhancement and education of its members.
SunGard Public Sector's application progam interface that provides the connection between SunGard Public Sector applications and a third-party scanning programming. See imaging.
The ability to scan documents and store them online. The scanned image can be attached to an account or record for everyone to view. GMBA works with third-party imaging applications to store scanned documents. See IMAGEAPI.
A product of the Cognos corporation. Used by SunGard Public Sector's QRep application to provide flexible reporting capabilities.
IBM's application server formerly known as the AS/400.
Selling an asset or a type of valuation process.
Notes and messages you can attach to accounts, projects, budgets, and vendors. In GMBA, miscellaneous information is represented by four-character codes, such as CNSD, which might represent contruction start dates. You can run queries on miscellaneous information codes to create reports for different types of information.
SunGard Public Sector's password protected web site for customers that provides the opportunity to open new support logs, check the status of existing logs, and access documentation. It is located at www.mynaviline.com.
Optical Character Recognition. OCR programs are used with scanners to enter text into the computer when there is a hardcopy version. A page of text scanned with OCR does not read as a graphics file the way other scanned images do. It can be edited and formatted just like any other text file.
Accounts payable (invoice) transactions that represent amounts due to vendors.
OCR programs are used with scanners to enter text into the computer when there is a hardcopy version. A page of text scanned with OCR does not read as a graphics file the way other scanned images do. It can be edited and formatted just like any other text file.
Obligation to pay a vendor for goods or services.
Product change request. Created when it is determined that a programming change is required for a product.
Transactions that have not been updated. Pending transactions do not reflect in account balances.
Accounting method that allows you to hold the cash from more than one fund in a single bank account. Pooled cash is not legally blended. Although the money is in a single account, each fund retains ownership of its own cash. GMBA automatically keeps track of each fund's equity (portion) in the bank account.
Method of reducing check fraud. A file is sent to the bank with information about checks you issue. As the checks are presented, your bank uses the file to verify the checks before payment is issued.
Allocation of funds for an expenditure. A pre-encumbrance represents an intention to spend funds rather than an obligation, which occurs when a contract is signed or a purchase order is issued. When the PO is created, the pre-encumbrance is liquidated and replaced with an encumbrance.
PCR. Created when it is determined that a programming change is required for a product.
SunGard Public Sector product that allows you to query data and create sophisticated reports. SunGard Public Sector's catalogs and the Cognos Impromptu application work together to provide flexible QRep Reporting.
User profile of the iSeries security officer. This is usually your information services manager.
IBM utility that allows you to obtain information from iSeries databases. It is used to select, arrange, and present information in the form of a report.
Part of a payment your organization withholds to ensure that a contract is completed. Retainage usually applies to construction contracts. To track retainage amounts, you must set up a retainage reserved account in the "Reserved accounts" section of system control.
iSeries file used to temporarily store data for later processing. Many reports print to your spool file where you can review them prior to sending them to the printer.
Function on GMBA screens that allows you to display specific information. For example, you might use the Subset function to display only expense accounts.
IBM's application server formerly known as the AS/400 and the iSeries.
Transmitter control code. Identification code assigned to your organization by the IRS. TCCs are required if you file 1099s electronically. To receive a TCC complete IRS Form 4419 Application for Filing Information Returns Electronically/Magnetically.
Transfer transaction. Transfer transactions move money between funds.
Unique identifer assigned by GMBA to each EFT transaction. The first eight digits contain the routing and transit number of the bank the payments are made from. The last seven digits contain a sequential number in ascending order.
Transaction that moves money between funds.
Identification code assigned to your organization by the IRS. TCCs are required if you file 1099s electronically. To receive a TCC complete IRS Form 4419 Application for Filing Information Returns Electronically/Magnetically.
Transaction that is updated but not journalized.
Process transaction amounts against budgets and reflects them in account balances. Transactions post to the accounts when you perform journal processing.